How to Use

• You must register as a user before you can reserve a conference room

  *You must enter your organization’s website or submit “Articles of Incorporation” in order to register

  *The conference rooms are rented out to groups and organizations whose activities align with our mission.

• Read the Conference Room Rentals Rules before registration
• Complete the Registration Form and submit
• Registrants will be assigned a Wesley Registration Number

          *To make a reservation, you will need your Wesley registration number

• Check the room availability from the calendar on our website
• Rooms can be reserved for up to 3 months (About 90 days) in advance

• Submit the Reservation Form

• Users will receive a confirmation e-mail within 2 business days

• Users must complete the payment by the due date written on the invoice attached to the confirmation e-mail

        *Bank transfer only
        *If the payment cannot be confirmed by the due date, the reservation will be automatically canceled

• No reception is required on the day of use
• The conference rooms will be open, and the users may enter the room from their reserved time

Registrants will be assigned Category I or II based on the information provided in the Registration Form (only organizations based in Japan can register).

• Category I (Commercial Organization and Other Groups)
• Category II (Non-Profit Organization authorized by the Japanese Government)

＊Rate inclusive of tax
＊201: Rate inclusive of LCD monitor use
＊101: Rate inclusive of Projector, Microphone & speaker 

＊Rate inclusive of tax

*Rate inclusive of tax

a. Before Payment

• Users must resubmit the Reservation Form for their new request
• The original request will be automatically cancelled

b. After Payment

• Users must cancel their original reservation in order to change their reservation details after payment
• For details on the cancellation procedure, refer to “2. Cancellation of Reservation”

• Fill out the Cancellation Form and submit
• Users will be charged a cancellation fee according to the chart below

• Refund
  • The refundable amount (minus handling fee) will be sent by bank transfer to the user’s designated bank account at the user’s cost.
  • A Refund Calculation Sheet will be sent to the user’s e-mail address as a confirmation of the cancellation

• Monday – Sunday (except for Year-end holidays set by Wesley Zaidan)
•  Rooms can be reserved for up to 3 months (90 days) in advance

•  9:00 – 21:00
• A minimum of 2 hours and 1-hour increment after
• For security reasons, please strictly adhere to the hours of use

• Must be included in the rental time

• Users may change the layout of the room
• The room must be returned to the original state when leaving
• Rented equipment must be returned to the original place
• All windows must be closed and locked
• All room lights and air conditioning must be turned off

• No pets are allowed in the building and in the conference rooms (except for assistance dogs)

• No food and drinks are allowed in 201 and 204 
  (except for drinks in a container with a lid: for example – pet bottles or water bottles)
• Eating (snack or light meal only) and drinking in 101 are allowed in principle, but no alcoholic beverage is accepted
  *If you plan to bring in food, please specify by marking the designated column in the reservation form
  *We will ask for the additional form to submit

• 201 and 204 Do not leave any garbage in the conference rooms
• 101 we will provide additional instruction to the user if necessary.

• Do not use any kind of adhesive tapes, stickers, or pushpins on the walls

• Smoking is not allowed in the entire building

Wesley Zaidan may prohibit groups from using the facility in the following cases:

1. If the purpose of use is commercial (regardless of whether it is to sell goods or to accept reservation), commercial solicitation and/or any other purpose/behavior that is against the public order and morals;
2. If the purpose of the reservation is different from the actual usage
3. If the information on the reservation form is false
4. If the facility is rented out to a third party
5. If any material that will be hazardous to the Premises and/or persons or any combustible material is brought in;
6. If noise and odor are offensive to the other tenants
7. If the event or activity is disturbing to the operation of Wesley Center
8. If any relationship with anti-social act or anti-social body is recognized or emerged (regardless of whether it is a direct or indirect relationship);
9. If the user directly or indirectly uses fire on the site or in the conference room;

Users will be responsible for any damage and/or loss to the facility and/or equipment caused by negligence (repair/replacement fee will be charged to the user)

For the following cases, Wesley Foundation will not be held liable for:

• Any loss and/or damage of personal items brought into the building
• Any injury of the users and/or the third parties arising from the use of the facility
• Any loss incurred as a result of not being able to use the facility due to a natural disaster, a fire and/or other kinds of inevitable accidents
• Any loss incurred after being refused to use the facility due to a violation of the terms and conditions

• Confirm the locations of the emergency exits and fire extinguishers before using the conference rooms
• In case of an emergency (necessitates calling an ambulance or similar),  contact the related organization directly

• Every user is requested to take necessary precautions on their own initiative to avoid contracing Covid-19
  ＊The non-contact thermometers and sterilization equipment are provided  and free to use

• No luggage or materials storage service prior to the reserved date of use